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ARSC/Events/Round tables

Round tables
and small-group formats.

Alongside its large public events, ARSC runs more than 25 small-group formats every year: thematic round tables, one-to-one meetings with mayors and ministers, regional programmes. That is where the decisions that matter are actually built.

25+ SMALL-GROUP FORMATS A YEAR · SELECTIVE ACCESS

Where the decisions are actually built.

10-12Thematic round tables
a year
6-8Closed-door meetings
with mayors & ministers
4-6Regional activation
programmes
2-3Annual national
thematic formats

Four types of small-group formats.

Each format has its own objectives, audience and benefits. All share three features: a limited number of participants, an agenda set in advance and disciplined follow-up at 30/60/90 days.

FORMAT 01

Thematic round tables

The main ARSC working format. It connects public administration leaders, company representatives and experts around a clear topic: urban mobility, energy, digitalisation, safety, urban data, infrastructure.

Frequency10-12 events a year
Participants15-25 people per table
Duration3-4 hours (incl. networking)
AccessARSC members + by invitation

Benefits of taking part

  • Practical dialogue on a concrete topic, with no commercial pressure
  • A network of qualified contacts in public administration
  • Content featured in ARSC summaries and communications
  • Public visibility through an official post-event press release
FORMAT 02

Small thematic format with public administration leaders

A small format for thematic dialogue on topics of public interest, bringing together 8-12 public administration leaders (mayors, county council presidents, representatives of central institutions) and partners from the ARSC ecosystem, under the Chatham House Rule. Open to partners with a high level of involvement.

Frequency6-8 meetings a year
Participants8-12 people (Chatham House)
Duration2-3 hours
AccessARSC Strategic Partner only

Benefits of taking part

  • Direct access to decision-makers and strategic partners
  • Discussions on investment directions
  • A real understanding of the national public agenda
  • Building long-term relationships with decision-makers in the ecosystem
FORMAT 03

Regional activation programmes

ARSC comes to a city for 2-3 concentrated days. Round tables, one-to-one meetings with the mayor and the development team, visits to local projects, public panels. It is not an event: it is an effort to understand local realities and build a relationship with a public administration.

Frequency4-6 regional programmes a year
Duration2-3 days on site
AudienceLocal government + ARSC partners
Follow-upStructured at 30/60/90 days

Benefits of taking part

  • Access to the most dynamic public administrations
  • Appearances in local media through ARSC partners
  • Building a long-term relationship with local teams
  • Concrete projects identified on the ground
FORMAT 04

National thematic programmes

Multi-event programmes running over a year, dedicated to a strategic vertical (e.g. Mobility, Energy, Digitalisation). Each programme has a dedicated coordinator, round tables at fixed intervals, published summaries and closing national events.

Frequency2-3 national programmes a year
Duration12 months of structured programme
AudienceA thematic vertical (e.g. everyone in mobility)
DeliverablesRound tables, summaries, final event

Benefits of taking part

  • A year-long position on the chosen vertical
  • Building lasting relationships with partners in the vertical
  • Summaries published under the ARSC brand, cited in the media
  • A final event with a national audience

Who has access
to the small-group formats.

The small-group formats are the main benefit of ARSC membership, and what sets it apart from the large public events. Access is tiered, according to the partner's level of involvement.

Format
ARSC Connect
ARSC Influence
ARSC Strategic Partner
Thematic round tables
✓ All
✓ All + own table
✓ All + 2 own tables
Thematic formats with public administration leaders
-
✓ 2-3 / year
✓ All (6-8 / year)
Regional programmes
✓ Guest participation
✓ 1 own programme
✓ 2-3 own programmes
National thematic programmes
-
✓ Programme co-sponsor
✓ Main sponsor
Annual cost
€2,000/year + VAT
€7,000/year + VAT
On request

For public administrations, access to all small-group formats is free of charge, through inclusion in the National Council of Leaders for Smart Communities.

Recurring topics
at the round tables.

The nine main topics around which the ARSC thematic round tables are organised. Each year the programme is adjusted to market priorities and partner demand.

Digitalisation and public services
Energy and energy efficiency
Urban mobility
Infrastructure and utilities
Data and public decision-making
Urban safety and resilience
Funding and implementation
Dual-use technologies
Artificial intelligence (AI)

Would you like access to the small-group formats?

Companies interested in Membership or Strategic partnerships: book an initial conversation. Mayors and public office holders: ask for an invitation to the National Council of Leaders for Smart Communities.

For companies →For public administrations

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